When to appoint
Student Assistant, Graduate Assistant, or OPS?
(A PHHP Informational Guide)
(Contact email@example.com with any questions)
When appointing as a Graduate Assistant, if the student's
FTE is greater than, or equal to, .25, your department must enter an electronic
Letter of Appointment. Students may have 2 concurrent Graduate Assistantships.
An electronic Letter of Appointment is entered for each department. Whichever
department is not funding the waiver, chooses NO WAIVER in the electronic LOA
(MYUFL navigation). It is important to know the funding
source of the waiver, please contact the Dean's Office if you have questions/concerns
about concurrent assistantships. The combined FTE for both GA
appointments may not exceed .74 or the tuition waiver will be negatively impacted.
When appointing an International students:
Guide to student registration and eligible FTE
Undergraduates - Fall Spring Summer
12+ hours = may work up to 20 hours/weekly
9-11 hours= may work up to 30 hours
6-8 hours = may work up to 31 hours
<6 hours = appoint OPS (unless student is an international)
Students wishng to work more than .20 hours weekly must petition for a waiver through Student Employment
Graduate level - Fall Spring
9 hours = full time
5 or more hours = appoint through Student Employment
4 or less hours = appoint OPS (unless student is an international)
9+ = 20 hours, must petition for a waiver to exceed through Student Employment
7-8 = 30 hours
6 or less = 31 hours
Graduate level- Summer
7-8 hours = may work up to 20 hours
6-7 hours = may work up to 30 hours
4-5 hours = may work up to 31 hours
<4 = appoint OPS (unless student is an international)
Do not appoint any registered student OPS to circumnavigate
grant funding restrictions. Use the correct job codes. Most grants pay for Student
Assistants or OPS if the job code selected from the
EPAF hire form is 001483 (Student Assistant,
non clerical) or 001479 (OPS,
Non Secretarial). Discuss further with your grant's specialist.
NOTE: CAS errors are created due to incorrect job coding. A department will have to pay back (out of their own pocket) any salary paid to a Student Assistant or OPS incorrectly coded. CAS errors are located during routine audits.
The FICA Alternative requires that we correctly appoint students. Undergraduates and graduates are exempt from FICA. If we appoint someone Student Assistant or Graduate Assistant, FICA will default to "EXEMPT". If we incorrectly appoint students OPS, we cannot choose EXEMPT. OPS defaults to the FICA alternative coding. See FICA Alternative for more information. The OPS FICA coding triggers FICA alternative informational mailing to all OPS appointees. In the case of students, this would be incorrect, confusing, and create retro payroll corrections.
Rate Justification form is required if compensating student assistants
hourly rates exceeding the maximum $14.42/hour rate.
Copyright 2008 University of Florida, College of
Public Health and Health Professions Revision